Your carrier can bill you for every sub without proof on file.
GetSubRoster keeps that proof current. It reads each certificate, checks the state license, keeps the workers' comp proof the state asks for, and chases your subs and their agents, in Spanish or English, until every file is complete.
Your first 10 reads are free (a certificate is usually one read). No card needed.
You forward it. GetSubRoster reads it and chases it.
This demo runs on sample data. Tap through each step.
---------- Forwarded message ----------
From: Luis Muestra <[email protected]>
Here's our insurance. Cell (305) 555-0142
PDF muestra-certificado.pdfEvery company gets its own address. Your sub's mobile and email are picked up from the forwarded message, because the certificate doesn't carry them.
Muestra Tile & Stone LLC
If it isn't fixed, it repeats on day 3, 7, 14, 21 and 28, Monday to Saturday, 9 to 6, by WhatsApp too if Luis says yes. When the corrected certificate arrives, it's read automatically and the messages stop.
What one sub without proof costs at audit
At the premium audit, carriers count what you paid a sub with no proof of coverage as your own payroll. Put in your numbers.
to your premium at audit, for one year.
This is an estimate. Rates, class codes and how each carrier counts payments to subs vary, and the Department assesses any actual penalty. Not legal advice; confirm with your attorney or insurance advisor. Read the official text: Fla. Stat. 440.107 and Rule 69L-6.032.
Check a license now
Type a Florida construction license number. The answer comes from DBPR's public licensee file, which GetSubRoster loads every week.
One price, set by the size of your roster
Every plan includes the same things. Pay yearly and save over 20%. Founding prices for the first companies, locked for as long as you stay subscribed. Your first 10 reads are free (a certificate is usually one read), before you pay anything.
| Subs on your roster | Billed yearly | Month to month |
|---|---|---|
| Up to 50 | $99a month, $1,188 a year. Founding price. | $129a month |
| 51 to 150 | $249a month, $2,988 a year | $319a month |
| 151 to 300 | $449a month, $5,388 a year | $579a month |
More than 300 subs, or an insurance agency managing clients' files: email [email protected].
- Documents read for you: up to 300 reads a month (900 for 51 to 150 subs, 2,500 for 151 to 300). A read covers up to 5 pages; a certificate is usually one
- Spanish and English chasing by email, and by WhatsApp for subs who say yes
- Exact requests to each sub's insurance agent
- The day a sub turns Blocked, you get an email
- Every Monday, one email with what needs you this week
- Weekly DBPR license check
- State check log with screenshots
- Audit file PDF whenever you need it
- Logins for your whole office
- Import your list from a spreadsheet
Questions
Does GetSubRoster make me compliant?
No. Florida law puts the duty on you, the contractor: Rule 69L-6.032 says the contractor shall obtain evidence of each sub's coverage or exemption. GetSubRoster assists with that duty: it reads what your subs send, records what the state's records showed and when, and asks for what's missing. It doesn't confirm coverage is in force, and it doesn't decide what to require or who can work; that's your call, with your insurance advisor.
What does "checked as of" mean?
GetSubRoster saves what the certificate and the state's records showed on that date, with the source. Coverage can change afterward; that's why GetSubRoster re-checks and asks for documents before they expire.
Do my subs have to sign up?
No. They get a link that shows what's missing. With one tap they send the request to their agent, or upload a new certificate. There's nothing to download.
Does this replace my insurance agent?
No. We do not sell, solicit, negotiate, or advise on insurance. Your agent still tells you what to require; GetSubRoster does the asking and the filing.
What counts as workers' comp proof?
Rule 69L-6.032 accepts a screen print of the state's Proof of Coverage or Exemption search. A certificate of insurance counts only if it shows the seven items the rule lists, including policy dates that cover the dates the sub worked, and if work continues past the expiration, you need new proof. Under the rule, a contractor that obtains proper proof isn't issued a stop-work order for the sub's failure, as long as its own employees are covered. GetSubRoster opens the right search, saves your screenshot with the date and time, and asks for new proof before the old one expires.
Official text: Rule 69L-6.032 and Fla. Stat. 440.107. Not legal advice; confirm with your attorney or insurance advisor.
What happens to W-9s?
If a W-9 lands in your GetSubRoster address, it's recognized and deleted without keeping the taxpayer number.
What about WhatsApp?
GetSubRoster messages a sub on WhatsApp only after the sub says yes themselves, from their link or by sending us a message from their phone. You can invite them; you can't sign them up. Until then, you can send them their link from your own WhatsApp. They can reply STOP (or BAJA) at any time.
Can I cancel?
Yes. A month-to-month plan ends at the end of the paid month. A yearly plan runs to the end of the paid year and then stops renewing. Payments aren't refunded, which is why your first 10 reads are free, before you pay anything.
What counts as a read?
A read covers up to 5 pages of one document; a certificate is usually one. A 12-page PDF counts as 3, and a photo counts as 1. PDFs over 20 pages aren't read: send just the certificate pages.
What if my roster outgrows my plan?
You can keep adding subs, and GetSubRoster keeps reading their documents. We let you know in the app and by email, and you have 14 days to move to the right plan; after that, reminders pause for the newest subs beyond your plan's limit.